PERSONAL · EXECUTIVE · CREATIVE · CONCIERGE

Your business, life & loose ends.
Handled.

I help busy people stay ahead of the details, from inboxes, calendars and projects to travel, gifting, research, personal errands and the things that quietly eat up your time.

Schedule a call See what I can take off your plate ↘

10+ years of experience Remote worldwide EN · PT · ES

✦

☺

organized,
resourceful,
ready.

10+ years behind the scenes

THE PERSON BEHIND THE SYSTEMS

Hi, I’m Vivian.

For more than a decade, I’ve supported executives, entrepreneurs, private households and growing teams. I’m the person who notices what needs to happen next, keeps the moving pieces together, and follows through without needing a spotlight.

I can sit comfortably between business and personal life, because in the real world those two calendars rarely stay in separate boxes.

ProactiveResourcefulDiscreetEasy to work with

HOW I CAN HELP

Support designed around you.

There is no neat little box for everything you need help with. That’s the point. We shape the support around your actual life and work.

Executive & Business Support

Thoughtful executive and business support for the details, decisions and moving parts behind your work. I bring structure to the day-to-day, keep priorities visible and help projects move forward without everything having to come back to you.

Calendar, inbox and daily administrative management
Project management, timelines, task tracking and follow-through
Meeting preparation, agendas, notes and action items
Research, presentations, documents and executive briefings
Client, vendor and stakeholder communication
CRM upkeep, workflows, systems and operational coordination

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Personal Concierge & Lifestyle Support

A discreet, highly personalized service shaped around your tastes, standards and way of living. Over time, I build a detailed understanding of what matters to you so I can anticipate needs, curate options and make thoughtful arrangements with quiet precision.

Personal travel planning, itineraries, restaurants & reservations
Thoughtful gifting, special occasions & thank-you notes
Art, interiors, products, schools, vendors & personal sourcing
Preference tracking, birthday reminders & proactive follow-through

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Content & Creative Support

Support for the work that needs both organization and a creative eye, without hiring a full creative department.

Social media management & scheduling
Content repurposing and coordination
Branded materials, newsletters & light design

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Projects, Travel & One-Off Requests

When something lands on your desk and you just need a capable person to take it from “we should do this” to done.

Event and travel coordination
Vendor sourcing and comparisons
Special projects and deadline-driven support

THE VIVALLI DIFFERENCE

We developed a method for getting sh!t done.

We learn the context, organize the moving pieces, bring loose ends back on track and follow the work through to a real outcome.

THE VIVALLI METHOD

Operation: Handled.

Less chasing. Less repeating yourself. More actually handled.

The Briefing

We learn how your business and life actually work.

The Mission Map

We organize what needs attention and what happens next.

Rescue & Reset

We bring loose ends and delayed work back on track.

Follow-Through

We coordinate, follow up and stay with it until there is an actual outcome.

The job is not finished at “we sent the email.”

The Debrief

We learn what worked and make the next round easier.

WAYS TO WORK WITH VIVALLI

The right support depends on what keeps landing back on your desk.

Start with flexible capacity, outsource an ongoing function, or build a support team of your own. We help you choose the clearest fit.

Flexible Support

Hands-on personal, executive, administrative and creative support shaped around the work you need handled now.

Hourly packages for one-off or changing needs
Part-time availability on a monthly retainer
Full-time availability on a monthly retainer

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Managed Operations

Ongoing ownership for the workflows, coordination and follow-through that should not depend on one person.

Workflow mapping and responsibility
Documentation, reporting and visibility
Team coordination, continuity and coverage

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Recruitment & Training

Support building the right role and preparing the person or team who will carry it.

Role definition and candidate sourcing
Screening and practical assessment
Onboarding, training and documentation

Need an outsourced support team?

Tell us what needs to be covered. We can help shape the roles, workflows and level of support around your business.

Let's talk ↗

A FEW WAYS I WORK

Less “where is that?”
More already handled.

My best work often looks deceptively simple on the outside: clear information, fewer loose ends, and the right thing happening at the right time.

Copenhagen Business Trip

08:30Flight · MUC → CPHconfirmed

11:30Airport transferdriver details

15:00Hotel check-inbooking linked

17:00Client dinnerreservation

TRAVEL COORDINATION

One clear itinerary, not twelve confirmation emails.

Flights, accommodations, transport, reservations, addresses, contacts and schedule buffers organized so you can simply go.

CONTENT ECOSYSTEM

One idea can do more work.

I can turn core content into a coordinated publishing flow across social, email and longer-form channels.

CLIENT BRIEF

Everything before the meeting

Last conversation

Key decisions, context and open loops.

Next steps

Owners, deadlines and what needs to happen next.

CLIENT & PROJECT CONTEXT

Walk into the meeting already caught up.

Conversation history, priorities, tasks and next steps organized in a place you can actually use.

FOR GROWING TEAMS

Need more than one pair of hands?

Vivalli can also expand into a managed support model when your business needs more capacity, documentation, continuity and coverage than one person should carry alone.

Workflow ownershipSOPs & handoffsBackup coverageTeam coordination

Need an outsourced support team? Let’s talk. ↗

HOW WE START

Simple. Human. No 47-step onboarding maze.

Tell me what’s taking up your time

Share what’s happening in your business, household, calendar, inbox or brain tabs.

We shape the support around it

I’ll identify what I can own, what should stay with you, and the best way to work together.

I start making things lighter

We build context over time so support becomes more proactive, useful and personal.

FREQUENTLY ASKED QUESTIONS

Support that fits the way you actually work.

Clear answers about personal concierge, executive support and flexible help for busy people and growing businesses.

What does a personal concierge do?

A personal concierge provides discreet, highly personalized support with travel, restaurants, reservations, gifting, special occasions, sourcing, research and everyday arrangements. The service becomes more proactive as your preferences and standards become familiar.

What can an executive assistant help with?

Executive support can include calendar and inbox management, daily administration, project management, meeting preparation, research, documents, CRM upkeep, client communication, vendor coordination and keeping priorities moving forward.

Can Vivalli support both business and personal life?

Yes. Vivalli supports the overlap between work and personal life, helping coordinate professional priorities, travel, family-related research, appointments, gifting, errands and other details that compete for your attention.

Is Vivalli a virtual assistant service or a personal concierge service?

Vivalli combines executive assistance, business support and personal concierge services. The support is shaped around the client’s needs rather than a fixed task list, with the goal of creating continuity, context and thoughtful follow-through.

Who is Vivalli’s support designed for?

Vivalli is designed for busy executives, entrepreneurs, private individuals, families and growing teams who want capable, discreet support with the details behind their work and lifestyle.

How does Flexible Support work?

Flexible Support is available through hourly packages for one-off or changing needs, plus part-time and full-time availability on a monthly retainer.

Can I upgrade or downgrade my support?

Yes. We can review the workload and adjust the support level according to the terms and availability confirmed in your proposal.

Do unused hours roll over?

Rollover terms depend on the package or retainer selected and are stated clearly in your proposal before work begins.

How does the 7-day fit guarantee work?

New clients may cancel in writing within seven calendar days of the agreed service start and receive a full refund of Vivalli service fees. Approved third-party expenses remain separate, and the signed service agreement contains the controlling terms.

How do I start working with Vivalli?

Schedule a call to discuss what is taking up your time, what you would like to delegate and the level of support that would fit your needs. From there, the service can be shaped around your priorities.

LET'S WORK TOGETHER

What can I quietly take off your plate?

Tell me what you need help with. It can be business, personal, or that awkward middle category where real life usually happens.

Schedule a call ↗ [email protected] WhatsApp · +55 71 99611-0719

Your business, life & loose ends.Handled.